Company Secretarial Practice

ROC compliance, board meetings and corporate changes. Start each job from a ready-made project with its milestones, tasks and client documents already in place.

Templates: 4
Milestones: 7
Tasks and sub-tasks: 22
Documents to collect: 10

These templates are written for India. For your country, see Accounting and Corporate Secretarial.

These templates are written for India. For your country, see Accounting, Bookkeeping and Tax.

Look inside the templates

These are the projects a new firm gets on day one. Pick one to see how the work and the fee are laid out.

Private company incorporation

Incorporating a private limited company, from name approval to the certificate of incorporation.

Fixed price
30 days
2 milestones
5 tasks
3 documents

Milestones and tasks

Day 10Name approved40% of the fee
- Obtain digital signatures for directorsJunior
- Apply for name reservationSenior
Day 30Company incorporated60% of the fee
- Draft MOA and AOASenior
- File the incorporation formsSenior
- Hand over the certificate, PAN and TANManager

Document checklist

Directors' identity and address proofsFrom the client · day 3 · compulsory
Registered office proof and owner's NOCFrom the client · day 12 · compulsory
Signed subscriber sheetsFrom the client · day 15 · compulsory

Annual ROC compliance

A private company's annual filings with the Registrar of Companies: board meeting, AGM, AOC-4, MGT-7/7A, ADT-1 and DIR-3 KYC.

Fixed price
90 days
2 milestones
7 tasks
3 documents

Milestones and tasks

Day 30AGM held40% of the fee
- Board meeting to approve the accounts and the board's reportSenior
- Send the AGM notice (21 clear days)Junior
- Hold the AGM and prepare minutesSenior
Day 90Annual returns filed60% of the fee
- File ADT-1 (within 15 days of the AGM)Junior
- File AOC-4 (within 30 days of the AGM)Senior
- File MGT-7/7A (within 60 days of the AGM)Senior
- Directors' DIR-3 KYCJunior

Document checklist

Audited financial statements and auditor's reportFrom the client · day 5 · compulsory
Shareholding and director detailsFrom the client · day 30 · compulsory
Signed AGM minutesYour team · day 30 · compulsory

Board meeting and minutes

Convening a board meeting under Secretarial Standard 1: notice, agenda, minutes and resolutions to file.

Fixed price
40 days
2 milestones
6 tasks
2 documents

Milestones and tasks

Day 10Meeting held60% of the fee
- Agenda and notes on agendaSenior
- Send notice (at least 7 days before)Junior
- Attend the meeting and record proceedingsSenior
Day 40Minutes signed40% of the fee
- Circulate draft minutes (within 15 days)Senior
- File MGT-14 where resolutions require itJunior
- Chairperson signs the minutes (within 30 days)Senior

Document checklist

Papers for each agenda itemFrom the client · day 2 · compulsory
Signed minutesFrom the client · day 40 · compulsory

Director appointment or resignation

Appointing or removing a director: board approval, DIR-12 filing and register updates.

Fixed price
30 days
1 milestone
4 tasks
2 documents

Milestones and tasks

Day 30DIR-12 filed100% of the fee
- Obtain DIN, consent (DIR-2) and disclosuresJunior
- Board resolutionSenior
- File DIR-12 (within 30 days)Senior
- Update the register of directorsJunior

Document checklist

Director's identity and address proofsFrom the client · day 3 · compulsory
Signed consent to act (DIR-2) or resignation letterFrom the client · day 7 · compulsory

Templates are starting points, not professional advice. Rules and due dates change, so check them against your own practice. They're yours to edit.

Example

How a firm like yours could run it

A firm like this

A practising company secretary, two associates and three trainees look after the annual compliance of about 90 private companies, plus board meetings, director changes and incorporations.

A typical month

The practice reviews the board each Monday: which companies have AGMs coming up, which filings are due within 30 days, and which documents are still with directors. When a director resigns, a director change project starts with DIR-12 due in 30 days. Annual compliance fees are invoiced when the AGM is held and when the returns are filed.

Where the work gets hard

The annual ROC calendar for 90 companies was hard to keep in view.
Board meeting notices, minutes and filings depended on one person remembering the dates.
Signed documents from directors were slow to come back.

What MSMEPulse gives you

Every company's next filing is visible, not buried in a calendar.
Signed documents are tracked against each filing.
Event-based work like director changes gets its own deadline the day it starts.

Read the full example

What happens when you start a project

Real dates and amounts

Enter the start date and contract value, and preview every milestone before anything is created.

Real people

Roles like Manager or Junior are filled with your team when the project starts.

Documents chased

A milestone can't be closed while a compulsory document is missing, unless a manager overrides it with a reason.

Your way of working

Edit any template, or save a finished project as a new one.

Guides for this industry

Related industries

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